Delta Omicron International Music Fraternity Operations and Coronavirus
The Delta Omicron National Board is continuing to monitor the news about the Coronavirus (COVID-19). We understand that many schools across the country are closed, some for an indefinite period of time. We know that this is challenging for collegiate and alumni chapters. We want all of our members to be safe and healthy.
We know that being away from your chapter is not ideal. If your school is closed or moving to an online format, please contact the executive office with that information: email@example.com. Please follow guidelines from your school and public health agencies.
Each chapter will soon be receiving a direct contact from the National Board of Directors, we are working to gather information on current chapter status and give guidance throughout this difficult and unprecedented situation.
General Membership: No matter the status of your school, Delta Omicron members are still Delta Omicron members for life. The National Board members are here to support you however we can.
Meeting Requirements: For the spring semester, requirements for face to face meetings and musicales are suspended. If your school is closed, then you should follow the guidelines of your school by cancelling or postponing in-person meetings. Alumni chapters should immediately cancel or postpone all in-person meetings. Take advantage of the wide range of services over the internet to hold meetings such as; Google Hangout, Skype, WebEx, FreeConferenceCall.com, Zoom, Slack, TWEN, or any other student portal you school uses. We encourage all collegiate chapters to meet via digital platforms when possible.
Holding Elections: If you have not yet held elections for next school year, consider holding elections online through Survey Monkey or using a Google Form.
Initiation: If you have not yet held initiation, plan to do so as soon as you return to campus, even if that means in the summer or fall sessions. Make all prospective members “initiation ready” by having them complete the fraternity knowledge test online. Contact the First Vice-President for information: firstname.lastname@example.org.
Fraternity Supplies: If you need supplies, the executive office is still operating at this time. Personal supplies are readily available. Chapter supplies will need to be sent to an advisor or wait until campuses reopen. When your school reopens, please email the executive office: email@example.com.
Financial Obligations: If you are able to meet your chapter financial obligations online through PayPal, or continue to send a check for payments, GREAT! If not, plan to pay any outstanding obligations once you are back in school. Current obligations are: conference investment ($200 per chapter) and endowment investment ($3 per member). New alumni can immediately start paying toward their life membership.
Reports: Please continue to complete and submit reports to the national board. No chapter will be penalized for not completing required activities, such as Open Musicales. Many things can still be completed during this time, some are extremely important and needed at the National level (updated rosters/contact information, IRS form for your chapter, etc.)
National Virtual Musicale: Delta Omicron is hosting a National Virtual Musicale for members. Record your performance, upload it to social media, and tag us with #DONationalMusicale. Report members participating and count it towards your musicale requirements!
Basic Health Guidelines for Delta Omicron Members:
- Refer to the CDC’s website for official updates and recommendations: https://www.cdc.gov/coronavirus/2019-ncov/index.html
- If you are sick, stay home and rest.
- If you have symptoms that include fever, cough, or shortness of breath, and are unsure if you need medical attention, contact your health care provider.
- Wash your hands frequently with soap and water for at least 20 seconds and/or use an alcohol-based hand sanitizer.
- Members with underlying health conditions, who take medications that suppress their immune system, are 65 and older, or who have other risk factors, and who have cold or flu symptoms should consult with their health care provider immediately.
We will get through this together, we are here for you!
– Board of Directors